Terms and conditions
General Terms and Conditions
The office is an open plan space shared by different people and organisations. Noise levels should be kept to a level which is polite and fair to other members. Everyone has the right to a productive and enjoyable working environment.
No Unlawful or Prohibited Use of the services. Collabor8te space and services must not be used for any purpose that is unlawful or prohibited by these terms, conditions and notices. The services must not be used in any manner that could damage, disable, overburden, or impair the Collabor8te network or equipment or interfere with any other party’s use and enjoyment of any services.
Confidentiality - All members agree to treat anything overheard while in the office with absolute confidence. This clause predicates a Non-disclosure Agreement to this effect.
Clean and Tidy – It is expected that all members and their visitors will treat the space with respect and tidy up after themselves. Crockery and cutlery should be placed on the trays found at each sink. Desks should be cleared before leaving for the day and any rubbish placed in recycling bins.
Internet/Network Usage – There will be no spamming, posting or downloading files which are known or should be known to be illegal or that you have no rights to. Also, no member or visitors should access any other device connected to the Collabor8te network or the internet that you do not have permission to access.
Liability – Insurance is in place for all shared contents and public liability over members and visitors to Collabor8te. All members and guests are however responsible for their own belongings and as such should ensure they have insurance in place to protect themselves against any possible loss or damage
Due date - Monthly membership payments are due on 1st of each month. Annual membership payments start in the month/year of sign up and terminate on the last day of the 12th month.
Payment Method - First payment will be taken by credit, debit card or BACS and all future payments collected by direct debit.
Contract Terms - There is no minimum term contract (other than by prior agreement as part of a discounted membership offer based upon a set period of months).
Cancellation - 30 days in advance by email or in writing. Late Payments - Collabor8te Limited reserves the right to charge late fee and/or withhold services if payments are not received on time.
Collabor8te Limited reserves the right to terminate any Service at any time. We further reserve the right to terminate participation by any member in and use of any Services, immediately and without notice, should they fail to comply with the terms of this agreement.
Agreeing to this document hereby represents and warrants that you have all requisite legal power and authority to enter into and abide by the terms and conditions of this TOU and no further authorisation or approval is necessary. You further represent and warrant that your participation or use of the Services will not conflict with or result in any breach of any licence, contract, agreement or other instrument or obligation to which you are a party.
Consent with processing personal data
By agreeing to our Terms and Conditions you are providing your personal data: first name, surname, email address, telephone number and necessary billing details. At the same time, you gave us consent to process, share and store your data. You can cancel your consent but it may lead to termination of your membership if we are not able to provide you the service.
You agree to provide us correct and truthful data, and are obliged to advise us about any changes by emailing email .
We provide connecting service to enhance your business. Therefore, we may process your professional Information - company, job title, job experience and other information about your profession to those who ask for a recommendation of your business type. You can opt-out from this service any time.
To be connected with our community you can create your profile on our website and decide if you want to make it public. You can change your decision at any time and adjust your preferences in the profile settings section of your Collabor8te account.
We take pictures and videos at our space and events and use them for promotional purposes. If you do not want to be included, please let the photographer know at the time. If you agreed but change your decision later, please let us know and we will make sure you won’t appear on them or if published, they will be deleted.
Collabor8te Membership (except Club Collabor8te)
Collabor8te is a collaborative workspace, designed to give businesses a place to work, meet and share resources with other businesses for the benefit of all. Our core values are openness and generosity, with members sharing not just space but ideas, knowledge and advice.
This Membership Agreement does not constitute a tenancy but a prepaid usage licence to use the provided office space and services on a monthly basis. This license will be automatically renewed each month for all memberships until notice is given or termination due to non- compliance of the terms of this agreement.
Guests – Visitors are welcome and indeed this is your space to hold meetings and work with colleagues. They are your guests however and should only be on site when you are booked into use the space, and leave when you do.
Your membership belongs to your company and any employee of your business can use it in your place, so long as we have prior notification and details of your nominated person(s) as part of this agreement or in writing at a later stage
Desks are booked online in advance, always. We only allow membership to reach the number of available hours available for the desks in our workspace so you are guaranteed to time at a desk up to the number of hours within your monthly package. Of course at peak times should you book late in the day, it is possible that you may not get your first choice time and/or date but this will be rare. Booking is first come first served and it’s important to be aware that you may not always be at the same desk.
For members who plan to work the same day/times each week, it is fine to book up to 4 weeks in advance but we do ask please that the desk is cancelled as soon as possible where not required. Members who continually book and don’t arrive to use the desk they have booked will forfeit the 4 weeks advance booking right.
Meeting Spaces are for the use of members only and can also be booked online in advance. Available on a first come first served basis for meetings and/or private conversations, not another working space. We operate a ‘fair use’ policy and members are requested to treat meeting spaces with consideration and only book the time needed, and choose the appropriate sized room for your needs.
Keyholders are deemed to be any person who takes possession of keys to Collabor8te. As such Key-holders must acknowledge and accept responsibility for the security of the main entry door and spaces there accessed. The key-holder is expected to secure the building when either they believe they are the last person on the premises or any time after 6pm. Key-holders must sign the key-holder agreement and pay a £50 deposit which will be forfeit should keys be lost.
We provide printing machine members can access from their computer and/or phone. To make sure their printing is secure and nobody has access to it, they need to use a delayed printing function and activate printing at the moment they stand at the machine.
Definition of Club Collabor8te Membership
Club Collabor8te is the extended family of co-working space Collabor8te. It is a virtual membership for any business owner, employee or freelancer who doesn’t need a regular base or meeting space but wants to take advantage of all our member events and benefits and occasional access to a desk. Our core values are openness and generosity, with members sharing their ideas, knowledge and advice.
Desks can be booked online up to 48 hours in advance, always subject to availability. Booking is first come first served and it’s important to be aware that you may not always be at the same desk. We do ask please that the desk is cancelled as soon as possible where not required. It is also possible to arrive without booking and if there is a desk available book with our member host.
Club Collabor8te membership is individual and is applied to one person only. It cannot be used by anyone in your place or transferred to another without prior agreement by Collabor8te.